ABSTRACT
This study was designed to investigate data management practices of
secondary school administrators in Nsukka Education Zone of Enugu State. The
study employed descriptive survey research design. The population comprised 58
principals and 2004 teachers. The entire population of the principals were used
and 2004 teachers were sampled for the study using multistage sampling
technique. Three research questions were used to guide the study. The
instrument used for data collection was questionnaire. The instruments
consisted of twenty two (22) items questionnaires titled Data Management
Questionnaire. The instrument was analyzed using mean and standard deviation
for the research questions. The results of the data analysis revealed that the
major ways adopted by the school administrators in management of data include
use of computer, CD Rom, Microfilm, microfiche, flash disc, test scores and
questionnaire. Constraints to data management include requisite knowledge of
managing data, lack of data storage, epileptic power supply and inadequate fund
etc. Moreso, strategies that could be employed to enhance the utilization of
data include refresher courses, administrators should be computer literate,
equipment for storage and retrieval should made available etc. Based on the
above findings a number of recommendations were made that: Administrators
should be trained on the aspect of managing data like filling. All the
departments and units in our schools and board should avoid inflation of data.
There should be a laid down rule on how data should be collected, stored and
managed to ensure its management.
CHAPTER
ONE
INTRODUCTION
Background
of the Study
Before
1970, voluntary agencies and the missions had the
upper
hand in the control and management of education in Nigeria.
As soon
as the Nigerian Biafran Civil War ended in 1970, the
government
of then East Central State was anxious that schools in
the war
devastated parts of the country should quickly become
functional
and went ahead to enact the Public Education Edict of
1970. By
this edict, government
took over the
control and
supervision
of all schools within the state. According to Okonkwo,
(2003:19), the Edict, among other things defined the terms for:
Setting
up state schools’ management
boards
for the purpose of managing
primary
and post primary schools; the
relationship
between the Ministry of
Education (solely responsible for
planning,
supervision, evaluation and
control)
and the new school boards;
the management of schools with
regard
to issues of systems, structure,
types
of schools, teachers, curriculum,
inspections
among others .
The secondary Education Board
recently called Post Primary
School
Management Board is a corporate body established by the
public
Education Edict of 1970. It is the aim of the Ministry of
Education which has statutory functions of
achieving the national objectives of education through data management.
In recent years,
educational development in Nigeria has witnessed a lot of set backs due to
non-availability of data or lack of authenticity where available, (Eze, 2009).
According to Durosaro (2008) data are numerical measures of phenomenon and they
are used in the process of scientific decision-making. The planning and
management of any nation’s educational system depends steadily on the quality
of data collection, analysis and storage and retrieval. Data are of vital
importance in the effective administration of schools as it shows the
programmes, activities and history of a school from year to year. From data
kept in a school, all vital information concerning the principal, teachers,
non-teaching staff and students, both past and present can be retrieved.
According to Bosah (2006), data that are kept by the Post Primary Schools’
Management Board (PPSMB) include data in relation to staff population,
qualification, ranks and promotion, data generated in relation to staff
verification exercise, student enrolment, population data in relation to
payroll voucher such as name of staff, present salary grade level, amount to be
paid in cash and signature or comment by the principal and data in relation to
inspection and supervision.
Data is the raw material
that is processed into finished information products. Data must be processed
into meaningful information to be useful to any organization. Agbo (2008),
referred to data as documents that are kept in schools which directly or indirectly
facilitate the process of school management, teaching and learning. Apart from
contributing immensely towards proper performance of the various functions in
the school system, appropriate data help school personnel to understand the
complex nature of man because it helps school administrators to monitor the
behaviour of students in the school. Through appropriate data, prospective
employers often gather information on the background, nature, activities and
achievement of applicants. If a student seeks transfer from one school to
another, school data are needed to determine whether or not the school to which
he seeks transfer should accept him. Accurate data is a crucial factor in the
successful planning of the financial, physical and human resources in the
school system by Ministry of Education and other relevant agencies (Binuyo,
2004).
For effective school
administration, information about students, staff members, curriculum
instructional facilities, equipment supplies and finances are collected regularly
in the schools through data. Statistics, based on school data and report are needed at all levels- local, state,
national and even internationally by agencies constituted by law, organizations
and individuals interested in the schools or involved in decision-making
affecting the schools. Furthermore, categories of students’ information used in
planning and evaluation of instructional programmes include family and
residence information; physical health information; behavioural and psychological
information; school performance information and non-school information
(Ozoemalam, 2005).
Data are of value to
administrators in the management information required for scheduling students
into classes and courses to be taken as entrance qualification, subject. Data
of students’ aptitudes and performance in courses completed and recommendation.
Data is also used for students requests for course type (full-time or part
time) and the medium of instruction (direct students-teacher interaction, television,
correspondence, radio or self teaching materials) are all of value to
administrators. However, management is another unit of this research study has
been described in variety of ways. According to Thieranf in Agbo (2006)
management is the process of allocating and organizational input (human and
material resources) by planning, organizing, directing and controlling with the
purpose of producing outputs (goods and services) desired by its customers so that
organization objectives are accomplished. Also Nwachukwu in Enyi (2004) refer
to it as a group of people. This group sees management as a group or team of
individuals in an organization. There are others that see management as a
process demanding the performance of specific function. Furthermore, management
can be seen as a situation where an individual or group sees to the proper
utilization of what is entrusted into their hands to achieve a set goal
(Ikeyina, 2010). In this study, management can be defined as a group of people
that work for the achievement of goals in an organization. This will bring the
researcher to the concept of data management as a key issue in this study......
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